Meeting rooms are used for programs sponsored by the Library, Library Board of Directors, Friends of the Library and other library and government related organizations. When library activities are not occupying the rooms, other groups may use the rooms for lawful, non-commercial purposes.
|Important Notice:Budget cuts have resulted in a change of library operating hours and this has affected library meeting room procedures. Following are meeting room locations and availability. Keep in mind:
Managers still retain the right to waive fees at their discretion.
This change is in effect until regular operating hours are reinstated.
Effective February 7, 2011
Fremont County Library System Meeting Room Capacity
- Community Room — 50 people, includes after hours use
- Carnegie Room — 100 people, includes after hours use
- Conference Room A – 40 people, includes after hours use
- Conference Room B — 40 people, includes after hours use
- UW Room – 15 people, special use
- Children’s Theater — 50 people, includes after hours use
- Community Room — 138 people, includes after hours use
- Children’s Theater — 40 people
- Multi-Purpose Room — 15 people
Eligibility for Use of Meeting Rooms
I. Library Sponsored Events
- There is no meeting room charge for these events.
- The library may or may not assist with advertising.
- Authors and performers will be given the opportunity to provide copies of their material for purchase by the public at the event. Any other items for public purchase that may relate to the program must have prior Library Manager approval.
- Generally, library sponsored programs are free and open to the public, some programs may require admission charges to recoup costs of the program. Any dollars raised beyond the costs will be designated as donations for that library building.
- The Library System encourages the exchange of political information in a free, open, and democratic environment. Therefore, it may sponsor mediated forums to which all local political candidates are invited.
II. Non-Library Sponsored Events
1. All meetings must be open to the public. Basic information concerning meetings (time, place, group, etc.) is considered public knowledge and may be available on request to the public.
2. Groups may use the rooms for lawful, non-commercial purposes. No sales of products or services may be conducted during the meeting or on the premises.
3. Meeting room space is intended for specific events rather than for regularly scheduled, on-going meetings. Booking of the meeting room is on a first come, first served basis and library use takes precedence.
4. Private parties [for example weddings, receptions and baby showers] are not allowed. Alcohol is not allowed on the library premises.
5. The library reserves the right, with 24-hour notice, to cancel permission to use a meeting room and/or to substitute facilities.
6. Groups must provide 24-hour notice to the library when canceling their room reservation.
7. These library facilities may not be used for any religious worship, exercise or instruction, or the support of any religious establishment.
8. The Library does not endorse the position of any candidate for any office, nor does it permit the use of the library for political campaigning or fundraising purposes.
9. Rooms will be booked only to adults. Youth groups may use the rooms if a responsible adult is present at all times.
10. No group will be assured continued regular availability of the rooms. Group publicity should not indicate that meeting at the Library will be held on a regularly recurring basis. An exception will be made for CWC, UW, and GED, etc. classes where scheduling has been approved by the Library Manager prior to the beginning of each semester/class.
11. The Library does not provide babysitting or daycare services. We cannot assume responsibility for unattended children.
12. Meetings should not be publicized in a manner that suggests library sponsorship.
13. Meeting rooms are available during the library’s normal hours of operation without charge. All meetings must start 15 minutes after the library opens for normal operating hours and end 15 minutes before closing time to avoid incurring meeting room charges. Events occurring before or after hours will incur a meeting room fee of $25. Fees may be waived at branch manager’s discretion. Checks should be made to the Fremont County Library System. No meetings will be scheduled on Sundays.
Note: All guidelines subject to the Library Manager’s or Library Director’s discretion.
Conditions for Use of the Meeting Rooms:
1. Use of the pianos must be specified in the room reservation request. Otherwise, pianos should remain covered and protected throughout scheduled activities.
2. The library does not assume liability for injury or damage to personal property, which occurs as a result of the actions of the sponsors or participants in meetings scheduled at the library.
3. Meetings that interfere with normal library functions will not be permitted.
4. Each group is responsible for set-up, clean up and return of any furniture and equipment to its proper location.
5. If a group will be using the Carnegie Room or Community Rooms after normal operating hours, a group representative must pick up a key ahead of time, and will be required to sign an acknowledgement form.
- Groups are responsible for the security of the building while they are in attendance.
- When leaving, the group representative must insure that the restrooms are empty, all attendees have left the premises, all doors and windows are returned to their pre-meeting state, and doors are locked securely.
- When the building is secured, the representative should put the key into the envelope in which it was issued and return it through the building’s book drop before leaving the premises.
- Alternatively, the key may be returned no less than one hour after the library opens for normal operating hours on the next day that the library is open to insure its availability for other groups.
6. Materials are not to be attached to walls, windows, doors or furnishings except at the direction of authorized staff.
7. All meeting participants must follow the Fremont County Library System Patron Code of Conduct.
8. Refreshments are allowed, but the group must furnish their own equipment and leave the area clean.
9. The Library provides public telephone access for outgoing local calls only.
10. Groups will be required to sign an acknowledgement form and groups which fail to act in a manner consistent with stated policies may be billed for expended staff time, and/or denied future use of the meeting rooms.
PATRON RULES OF CONDUCT IN THE LIBRARY
In accordance with Wyoming State Law the Board of Directors of the Library has adopted the following specific rules in order to provide an atmosphere conducive to appropriate use of its services and facilities. Failure to comply with these or other established rules may result in exclusion from the Library for the day or longer, or permanently, and/or in arrest, depending on the nature of the behavior.
All patrons are requested to observe the Golden Rule: to behave as they wish other patrons to behave, in order to ensure that every library visit is a pleasant one.
Actions prohibited on Library property include but are not limited to:
- Intentionally damaging, destroying, or stealing any Library property or a patron’s or employee’s property [vandalism & theft]
- Removing Library materials from the premises without authorization through established lending procedures [theft]
- Using skates, skateboards, scooters, and other like items inside the library building
- Leaving any child in the Library past closing time
- Leaving a child under 6 years of age unattended by a responsible person at least 12 years of age.
- Running, jumping, wrestling, or throwing things inside a Library building
- Any loud, unreasonable and/or disturbing noises created by persons, cell phones, or other electronic devices, etc.
- Tobacco use on library property except in designated area
- Eating except where permitted. Beverages in closed containers are permitted
- Bringing animals or pets into the Library, except guide dogs for the blind or hearing-impaired, or canine police
- Misuse & abuse of restrooms, e.g. for changing or washing of clothes or bathing
- Putting feet on the furniture, laying in the isles, or otherwise obstructing traffic flow
- Unauthorized selling and/or soliciting for money or items or services
- Distributing or posting printed materials not previously approved by the Library
- Any other activity that disrupts normal library operations
Actions likely to result in arrest and/or permanent exclusion from the Library include:
- Possessing or consuming alcohol or illegal drugs or being under the influence of alcohol or illegal drugs
- Vandalism or theft
- Engaging in disorderly conduct, wrestling, fighting or challenging to fight, using offensive words likely to provoke violence
- Communication of threats, physical violence, obscene or abusive acts and/or language, indecent exposure or other sexual offenses
- Any other illegal acts or conduct in violation of Federal, State, or Local Law, Ordinance, or Regulation
Staff will call law enforcement if a patron refuses to leave.